MigraMate
for your business
Let us handle immigration issues while you focus on growing your business.
YOUR BUSINESS, OUR EXPERTISE
How we support your business
Managing Polish immigration for your business — whether hiring foreign employees, relocating staff, or supporting clients as a relocation agency — can be time-consuming and complex. Instead of dedicating internal resources or training a team for occasional immigration tasks, let MigraMate handle it. Our legal expertise keeps your company and clients fully compliant with Polish immigration law, reduces risk, and saves both time and money, so you can focus on growth.
We begin by understanding your organization’s needs and build a tailored approach. We guide your teams through immigration procedures and support clients with visas, registrations, permits, and all related paperwork. We advise, prepare, and submit applications, liaise with authorities, and provide staff training when needed.
With MigraMate managing your Polish immigration, your company and clients benefit from smooth, fully compliant processes — saving time, reducing costs, and letting you focus on your core business priorities.
Expertise in Focus
Browse the areas we can guide you through
Work Permit
To legally hire a foreign employee, you may need to obtain a work permit if they are not already entitled to work in Poland. This responsibility rests with you as the employer.
We will handle it efficiently, saving you time and allowing you to focus on your business.
We will handle it efficiently, saving you time and allowing you to focus on your business.
Residence Permits For Staff
Hiring foreign employees requires ensuring their stay and work in Poland are legal. Non-compliance risks fines and future issues with obtaining permits. Regulations change often — we keep your company ahead.
We handle residence permits and ensure your staff remain fully compliant.
We handle residence permits and ensure your staff remain fully compliant.
Declaration on Entrusting Work to a Foreigner
If you plan to hire foreigners from Armenia, Belarus, Georgia, Moldova, or Ukraine, a facilitated procedure allows the nationals of these countries to start work quickly.
We handle the whole process, ensuring the declaration is registered properly, so your hires can begin working in Poland without delay.
We handle the whole process, ensuring the declaration is registered properly, so your hires can begin working in Poland without delay.
Employee Relocation Assistance
When relocating an employee to Poland, the process involves more than just obtaining a work permit. Securing the appropriate residence permit, completing necessary registrations, and fulfilling employer responsibilities are essential.
We guide you through every step, managing all legal requirements and paperwork to ensure your employee can relocate and begin work quickly and smoothly, in full compliance with Polish immigration regulations.
We guide you through every step, managing all legal requirements and paperwork to ensure your employee can relocate and begin work quickly and smoothly, in full compliance with Polish immigration regulations.
Family Relocation Assistance
Relocating for business often involves the important aspect of family relocation, whether for your employees or for you as a business owner. Navigating the requirements for visas, residence permits, and registrations is essential for legal residence in Poland.
We provide comprehensive support throughout the process, ensuring families settle quickly and comfortably while maintaining full compliance with Polish law.
We provide comprehensive support throughout the process, ensuring families settle quickly and comfortably while maintaining full compliance with Polish law.
Business Immigration Advisory
Expanding or starting a business in Poland as a foreign entrepreneur means navigating many formalities. Choosing the right type of business, completing registrations, obtaining visas, residence and work permits, and required licenses, as well as staying compliant with immigration, employment, and tax regulations are all essential to avoid delays and legal risks.
We provide tailored advice and expert support to help you make informed decisions and manage all formalities efficiently, enabling your company to operate smoothly and in full compliance with Polish law.
We provide tailored advice and expert support to help you make informed decisions and manage all formalities efficiently, enabling your company to operate smoothly and in full compliance with Polish law.
Foreign Employment Compliance Audit
Hiring foreign employees in Poland comes with strict legal obligations. Employers must constantly monitor and keep up to date with changes in foreign employment rules, which can be challenging for HR teams.
We review permits, contracts, and all relevant documents to ensure your company is fully compliant. Our audit prepares you for potential Border Guard inspections and helps you avoid fines of up to 50,000 PLN.
We review permits, contracts, and all relevant documents to ensure your company is fully compliant. Our audit prepares you for potential Border Guard inspections and helps you avoid fines of up to 50,000 PLN.
Training in Immigration Procedures
HR teams often struggle with the complexity of hiring foreigners in Poland — unclear rules, frequent legal changes, and the risk of costly mistakes. Our training equips your staff with practical knowledge on permits, registrations, and compliance obligations, tailored to your business needs. It is also designed for institutions working with foreigners, such as relocation agencies, universities, and NGOs.
We provide the training your staff needs to handle immigration procedures correctly, reduce risks, and stay fully compliant with Polish law.
We provide the training your staff needs to handle immigration procedures correctly, reduce risks, and stay fully compliant with Polish law.
Business Registration & Ongoing Support
Starting a business in Poland involves several formal steps, and errors during registration can lead to delays, legal issues, and costly corrections.
We help you choose suitable legal form, prepare and submit all registration documents, and obtain any necessary licenses or permits. Beyond registration, we provide ongoing support to ensure your business remains compliant and operates smoothly. If needed, we can also connect you with trusted accounting partners to handle tax and HR obligations.
We help you choose suitable legal form, prepare and submit all registration documents, and obtain any necessary licenses or permits. Beyond registration, we provide ongoing support to ensure your business remains compliant and operates smoothly. If needed, we can also connect you with trusted accounting partners to handle tax and HR obligations.
Immigration & Administrative Concierge for Executives
You focus on your business — we handle the immigration. Our concierge service manages your visas, residence permits, registrations, bank accounts, housing, and settling-in arrangements, taking care of every detail of your move to Poland.
With our expert support handling all formalities, you can start working and living smoothly from day one, fully compliant with Polish law.
With our expert support handling all formalities, you can start working and living smoothly from day one, fully compliant with Polish law.
Corporate Immigration Outsourcing
Managing immigration for an international workforce can be time-consuming and legally demanding. By outsourcing immigration management to MigraMate, you don’t need to train in-house teams or dedicate internal resources to complex processes.
We handle visas, work and residence permits, compliance monitoring, and all legal obligations for your international workforce. This reduces risk, saves time and costs, and ensures ongoing compliance, letting your HR team focus on core business activities while we manage your global talent mobility with precision.
We handle visas, work and residence permits, compliance monitoring, and all legal obligations for your international workforce. This reduces risk, saves time and costs, and ensures ongoing compliance, letting your HR team focus on core business activities while we manage your global talent mobility with precision.
Bespoke Services
Every business has unique immigration needs, and one-size-fits-all solutions don’t always work.
We work closely with you to understand your specific requirements and provide tailored solutions—whether it’s complex relocation strategies, cross-border assignments, compliance projects, or specialized advisory. We assist with all matters related to immigration in Poland and guide you through whatever your particular case or challenge requires, ensuring smooth and fully compliant outcomes.
We work closely with you to understand your specific requirements and provide tailored solutions—whether it’s complex relocation strategies, cross-border assignments, compliance projects, or specialized advisory. We assist with all matters related to immigration in Poland and guide you through whatever your particular case or challenge requires, ensuring smooth and fully compliant outcomes.
Three steps to get what you need!
Transparent process in 3 steps
1
Case Evaluation
We evaluate your case, outline the available options, and recommend a tailored path forward.
2
Onboarding
We align on terms, complete formalities, confirm the steps ahead, and collect the documents needed to move forward.
3
Work for Results
Once we have your documents, we begin the process, efficiently driving your case toward success.
Frequently asked questions
Find the answers you need right here
What should I check before hiring a non-EU employee in Poland?
Before hiring a non-EU employee in Poland, it is crucial to verify their legal status in the country. Ensure that the individual is residing in Poland legally and determine if they are authorized to work without a work permit, such as in the case of full-time students. If a work permit is required, make sure to obtain the appropriate one before the individual can start working for your company.
Additionally, confirm that the employee is legally entitled to work in Poland, as certain visas, such as tourist or family visit visas, do not permit employment. Working under these visas would be in violation of the law.
Additionally, confirm that the employee is legally entitled to work in Poland, as certain visas, such as tourist or family visit visas, do not permit employment. Working under these visas would be in violation of the law.
What are the penalties for employing a foreigner illegally in Poland?
Employers who hire foreigners without proper authorization may face significant fines ranging from 3,000 PLN to 50,000 PLN per illegally employed foreign national. Furthermore, employers who have previously hired foreigners illegally may encounter difficulties obtaining work permits in the future. On the other hand, foreigner involved in illegal employment may be subject to fine, a return decision (deportation), and a re-entry ban.
How can I verify if a candidate is staying in Poland legally?
1. Check the Documents: Request to see the foreigner’s residence permit or visa and ensure that the documents are valid. Although a residence card may show a three-year validity period, it could theoretically be revoked by authorities for various reasons. It’s important to confirm that the residence status is current and that the permit hasn’t been revoked, even if the card appears valid.
A foreigner may also be legally staying in Poland if they have applied for a residence permit within the required timeframe and their application is still being processed, or if they are staying under the visa-free regime.
2. Verify with Authorities: Contact the Voivodeship Office to confirm the validity of a residence permit. If the foreigner’s application is still being processed, check with the Voivodeship Office to ensure the application is still pending and the stay remains legal.
3. Seek Professional Advice: For comprehensive case analysis and verification, consider consulting our immigration lawyers who can provide detailed guidance based on the specific circumstances.
A foreigner may also be legally staying in Poland if they have applied for a residence permit within the required timeframe and their application is still being processed, or if they are staying under the visa-free regime.
2. Verify with Authorities: Contact the Voivodeship Office to confirm the validity of a residence permit. If the foreigner’s application is still being processed, check with the Voivodeship Office to ensure the application is still pending and the stay remains legal.
3. Seek Professional Advice: For comprehensive case analysis and verification, consider consulting our immigration lawyers who can provide detailed guidance based on the specific circumstances.
How long does it take to get a work permit?
The processing time for a work permit in Poland typically takes up to one month (30 days) from the submission of a complete and properly filled application. In more complex cases, the process may extend to two months. However, in practice, it can take between 1 and 4 months.
To avoid any delays, it's important to submit the application well in advance.
Please be aware that a foreign national cannot commence employment until their work permit has been officially issued.
To avoid any delays, it's important to submit the application well in advance.
Please be aware that a foreign national cannot commence employment until their work permit has been officially issued.
Is a written contract required for foreign employees?
Yes, the contract must be in writing and translated into a language the foreign employee understands if they do not speak Polish. Failure to provide a written contract in a comprehensible language can result in penalties.
