MigraMate
for Your Business
for Your Business
Let us handle immigration issues, while you focus on growing your business.
YOUR BUSINESS, OUR EXPERTISE
How We Can Support Your Business
Managing immigration formalities for your business — whether it’s related to employment, residence, or other matters — can be overwhelming. Instead of hiring and training a full-time staff to handle these tasks, which may not be cost-effective, let us take care of it for you. Our expertise will be a game-changer for your business.
We start by assessing your company’s needs and then develop a tailored service package.
From advising on compliance with Polish immigration regulations and managing complex documentation to representing your business before the relevant authorities, we cover it all. We handle drafting and submitting applications, reviewing documents to ensure they meet all requirements, and managing communication with authorities on your behalf. We can also provide training for your staff if needed.
You can rely on us for efficient and professional management of immigration procedures for your business.
Expertise in Focus
Browse the Areas We Can Guide You Through
Temporary Residence & Work Permit
Hiring foreign employees requires ensuring their stay and work in Poland are legal. Non-compliance risks fines and future issues with obtaining permits. With frequently changing regulations, staying updated can be challenging. We'll ensure your employees' status and work permits remain compliant.
Work Permit
To legally hire a foreign employee, you may need to obtain a work permit if they are not already entitled to work in Poland. This responsibility rests with you as the employer. We will handle it efficiently, saving you time and allowing you to focus on your business.
Declaration on Entrusting Work to a Foreigner
If you plan to hire foreigners from Armenia, Belarus, Georgia, Moldova, or Ukraine, a facilitated procedure allows them to start work quickly. We handle the paperwork, ensuring the declaration is registered properly, so your hires can begin working in Poland without delay.
Employment Compliance Audit
Ensuring your foreign employees' documents are in order is mandatory. If you hire multiple foreigners and need to verify compliance with legal requirements, we will conduct an audit to prepare you for potential Border Guard checks and help you avoid fines of up to 30,000 PLN.
Training in Immigration Procedures
Enhancing your HR team's skills can reduce mistakes and legal risks when hiring foreign employees. We offer specialized training tailored to your business needs, preparing your staff to handle the hiring process for foreigners while ensuring compliance with the law.
Customized Services
When it comes to immigration processes, every business has unique needs. We work closely with you to understand your specific requirements and offer tailored services to navigate your immigration challenges and achieve your business goals.
Frequently asked questions
Find the Answers You Need Right Here!
What should I check before hiring a non-EU employee in Poland?
Before hiring a non-EU employee in Poland, it is crucial to verify their legal status in the country. Ensure that the individual is residing in Poland legally and determine if they are authorized to work without a work permit, such as in the case of full-time students. If a work permit is required, make sure to obtain the appropriate one before the individual can start working for your company.
Additionally, confirm that the employee is legally entitled to work in Poland, as certain visas, such as tourist or family visit visas, do not permit employment. Working under these visas would be in violation of the law.
What are the penalties for employing a foreigner illegally in Poland?
Employers who employ foreigners without proper authorization may face significant fines ranging from 1,000 PLN to 30,000 PLN. Furthermore, employers who have previously hired foreigners illegally may encounter difficulties obtaining work permits in the future. On the other hand, foreigner involved in illegal employment may be subject to fine, a return decision (deportation), and a re-entry ban.
How to Check If a Foreigner Is Staying in Poland Legally?
1. Check the Documents: Request to see the foreigner’s residence permit or visa and ensure that the documents are valid. Although a residence card may show a three-year validity period, it could theoretically be revoked by authorities for various reasons. It’s important to confirm that the residence status is current and that the permit hasn’t been revoked, even if the card appears valid.
A foreigner may also be legally staying in Poland if they have applied for a residence permit within the required timeframe and their application is still being processed, or if they are staying under the visa-free regime.
2. Verify with Authorities: Contact the Voivodeship Office to confirm the validity of a residence permit. If the foreigner’s application is still being processed, check with the Voivodeship Office to ensure the application is still pending and the stay remains legal.
3. Seek Professional Advice: For comprehensive case analysis and verification, consider consulting our immigration lawyers who can provide detailed guidance based on the specific circumstances.
How long does it take to get a work permit?
The processing time for a work permit in Poland typically takes up to one month (30 days) from the submission of a complete and properly filled application. In more complex cases, the process may extend to two months.
To avoid any delays, it's important to submit the application well in advance, as the timeline begins only once a complete and accurate application has been received by the Office.
Please be aware that a foreigner cannot commence employment until their work permit has been officially issued.
Is a written contract required for foreign employees?
Yes, the contract must be in writing and translated into a language the foreign employee understands if they do not speak Polish. Failure to provide a written contract in a comprehensible language can result in penalties.
