Information Obligation under Article 13 GDPR

This information obligation is based on Article 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), OJ L 119/1 of 4 May 2016, hereinafter “GDPR”.

Please review the following privacy policy, which explains how we handle your personal data in our company.

I. Who is the controller of your personal data?

The controller of your personal data is MigraMate Sp. z o.o., ul. Jasna 6/13, 20-077 Lublin, NIP: 7123490726, REGON: 541257579 (hereinafter “MigraMate”).

Contact details:
– Postal address: ul. Jasna 6/13, 20-077 Lublin
– Email: info@migramate.pl
– Phone: +48 530 384 825

II. How did we obtain your data?

We received your data when you contacted us—by phone, email, via forms on our website www.migramate.pl, or through social media.

III. What is the purpose and legal basis of processing your personal data by MigraMate?

We process your personal data because it is necessary to:

– provide consulting and advisory services (Art. 6(1)(b) GDPR),
– conclude and perform contracts (Art. 6(1)(b) GDPR),
– handle inquiries and requests (Art. 6(1)(b) and (f) GDPR),
– fulfill tax and accounting obligations (Art. 6(1)(c) GDPR),
– maintain communication and manage our social media profiles (Art. 6(1)(f) GDPR),
– operate our website and use cookies (Art. 6(1)(a) GDPR),
– contact you (Art. 6(1)(a) GDPR).

You may withdraw your consent to data processing at any time by contacting us via email or in writing.

IV. Are you required to provide us with your personal data?

Providing data is voluntary but necessary for contact and service delivery. For a contact form or email, we request:

– full name,
– email address,
– phone number.

In some cases, as required by law or at your request, we may also require additional data to handle your matters (e.g., passport number, PESEL number, residential address).

V. How long do we retain your data?

– for the duration of cooperation and until the expiration of possible claims,
– if processing is based on consent – until consent is withdrawn,
– for the period required by law (e.g., tax or accounting regulations).

VI. To whom may we transfer your data?

In connection with business operations, your personal data may be entrusted to trusted partners of MigraMate who provide IT, accounting, and operational services necessary for client support and record-keeping.

Personal data may be transferred to the following entities:
– Tax Lex Solutions sp. z o.o. – accounting and HR services provider.
– Google Ireland Ltd. / Google LLC – for Google Workspace services (including Google Drive).
– Mango Technologies Inc. (ClickUp) – project management.
– Calendly, LLC – online meeting booking system provider.
– FXL Sp. z o.o. – operator of www.fakturaxl.pl.
– Domena.pl sp. z o.o. – hosting service provider.

Personal data may be transferred to third countries, in particular the United States, based on Standard Contractual Clauses (SCC) approved by the European Commission.

VII. What are your rights?

We guarantee the exercise of all your rights under the GDPR, i.e.:
– the right to information and access to your data,
– the right to rectification (correction),
– the right to erasure (“right to be forgotten”),
– the right to restriction of processing,
– the right to object to processing,
– the right to data portability,
– the right to lodge a complaint with a supervisory authority.

You have the right to lodge a complaint with the President of the Personal Data Protection Office (PUODO): uodo.gov.pl.

VIII. Commercial and marketing information

Consent to receive commercial information via electronic communication and to use email for marketing purposes is granted through the form on www.migramate.pl.

Based on Art. 6(1)(a) GDPR, we may process your personal data in order to:
– send you information about our services and special offers electronically,
– conduct direct marketing via email.

IX. Cookie Policy

The website www.migramate.pl uses “cookies,” which may contain personal data.

Cookies are used to:
– ensure proper website operation (technical cookies),
– analyze statistics (analytical cookies – e.g., Google Analytics),
– adjust content and ads (marketing cookies – if used).

The legal basis for processing data from technical cookies is Art. 6(1)(f) GDPR, and for analytical/marketing cookies – user consent.
On the first visit, users receive information about cookies and can choose which to accept.
We use Google Analytics (Google LLC); data may be transferred to the USA on the basis of SCC.
Cookies are not used to identify users.
Users have the right to: access, erasure, restriction, objection, and lodge a complaint with PUODO.